S SourceNow VMS AI-Powered Vendor Management System Book a call
95%Staffing fill rate
99%Compliance readiness
3 weeksFrom kickoff to go-live
$0Implementation cost

Features

One platform for the whole extended workforce

Two editions: Core VMS for any industry, and Healthcare VMS with locums scheduling, credential verification, and clinical workforce management built in.

I

Saaji AI assistant

Post job orders, query headcount, or find spend reduction opportunities by voice or text. Instant answers without building a single report.

II

AI-powered demand scheduling

Predicts upcoming staffing needs before they arise, so scheduling and resource allocation stay ahead of demand instead of chasing it.

III

Onboarding and compliance automation

Automatic tracking and verification of licenses, credentials, and documents keeps every file audit-ready at all times.

IV

Time tracking and payroll integration

Digital timesheets and automated approval workflows that connect directly with your payroll systems.

V

Real-time analytics and reporting

Live dashboards for workforce spend, vendor performance, and compliance data, updated as work happens.

VI

Direct sourcing and gig recruitment

Integrated tools for vendor selection, supplier onboarding, and candidate sourcing in one place.

VII

Global and mobile by default

A 100% cloud, mobile-first platform with multi-language and multi-currency support for global teams.

VIII

Healthcare VMS edition

Locum tenens scheduling, credential verification, and clinical workforce management on top of the full Core VMS foundation.

Why change

Contingent labor shouldn't run on manual entry

When timesheets, vendor contracts, and credentials live in disconnected systems, every question becomes a project.

The old way

  • ×Manual data entry causes billing errors, delayed payments, and hours-long reconciliations between timesheets and invoices
  • ×Answering one question about spend or approvals takes a spreadsheet, three tabs, and a follow-up email
  • ×Unfilled shifts, attendance gaps, and missed rest periods pile up with no early warning
  • ×Vendor tracking is fragmented across divisions, with managers signing their own agency contracts at inconsistent markups

The SourceNow way

  • ✓Digital timesheets with automated approvals that sync directly with payroll
  • ✓Saaji AI answers questions about spend, vendors, and performance instantly, no report building
  • ✓AI-powered demand scheduling predicts staffing needs before shifts go unfilled
  • ✓Every vendor, contract, credential, and cost code in one system with live dashboards

Process

Go live in three weeks, not three quarters

From first touch to real results, without the guesswork.

I

Week 1: Kickoff and configuration

An automated onboarding portal captures your locations, roles, requirements, cost codes, and business rules. The platform is configured to match how you work.

II

Week 2: Supplier onboarding

SourceNow handles supplier registration, contract execution, messaging, and training so your vendors are ready from day one.

III

Week 3: Migration, testing, and launch

Open jobs, create assignments, validate workflows, and launch the program. Implementation is free.

The difference

Spreadsheets and side contracts vs. SourceNow

SourceNow VMSManual vendor management
Ask a question about spend or vendors and get an instant answer✓×
Credentials and licenses tracked automatically, audit-ready✓×
Timesheets sync with payroll, no manual reconciliation✓×
Staffing needs predicted before shifts go unfilled✓×
All vendors and contracts visible in one system✓×
Free implementation, live in 3 weeks✓×

Common questions

Questions buyers ask

How fast can we get up and running?+

Three weeks from kickoff to go-live. Week 1 is platform configuration, Week 2 is supplier onboarding and training led by SourceNow, and Week 3 is migration, testing, and launch. Implementation is free.

Do you support healthcare and clinical workforces?+

Yes. The Healthcare VMS edition adds locum tenens scheduling, credential verification, and clinical workforce management on top of the full Core VMS feature set.

Can it handle global operations?+

Yes. SourceNow is a 100% cloud, mobile-first platform with multi-language and multi-currency support, built for global teams.

How does the AI assistant work?+

Saaji AI is embedded in the platform. You can post job orders, query headcount, or ask where to reduce spend by voice or text, and get answers immediately without building reports.

Are we locked into a long-term contract?+

No. SourceNow has no long-term contracts. Low risk, high agility, with free implementation and onboarding in days.

Take the next step

Fill critical roles faster and cut labor costs

Book a call and see how SourceNow VMS gives you full visibility into staffing, vendors, and spend.

Book a call